Administrative Sales Coordinator

Responsibilities:

• Targeted Email Outreach: Execute daily outreach campaigns by sending 100-150 personalized emails to potential clients, showcasing specific cleaning services as directed by management.
• Quotation Management: Generate and send accurate and timely quotations to clients based on their requirements and in alignment with company pricing guidelines.
• Invoice Generation: Prepare and issue invoices for completed sales transactions, ensuring accuracy and compliance with financial protocols.
• Sales Support: Collaborate with the sales team to provide necessary administrative support, including data entry, report generation, and documentation management.
• Customer Interaction: Engage with clients professionally, addressing their queries, providing information, and ensuring a positive customer experience.
• Order Coordination: Work closely with internal departments to coordinate the delivery of cleaning services once sales are confirmed.
• Software Systems Maintenance: Oversee the upkeep and optimization of our software systems, ensuring their functionality and efficiency in supporting daily operations.
• Documentation: Organize and file sales-related documents, contracts, and agreements to ensure easy retrieval and compliance with company policies.
• Communication Liaison: Act as a bridge between the sales team and other departments, ensuring a smooth flow of information and effective collaboration.
• Process Enhancement: Identify opportunities for streamlining outreach and sales processes, proposing improvements to boost efficiency.

Qualifications and Skills:

• High school diploma or equivalent; bachelor’s degree in business administration or a related field is a plus.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in email communication and MS Office Suite (Excel, Word, Outlook).
• Ability to prioritize tasks, manage time effectively, and work independently.
• Basic understanding of sales processes and customer relationship management.
• Adaptability to work in a fast-paced environment and handle multiple tasks simultaneously.

How to Apply:

Please submit your resume and cover letter detailing your experience related to the outlined responsibilities to info@griffincleaningservices.com.

We look forward to reviewing your applications and finding a dedicated Sales Coordinator to join our team at Griffin Cleaning Services!